U.S. Southern Command Theater Clearance Info
All DoD military (including USCG), civilian, and contractor personnel traveling on OFFICIAL BUSINESS into and within the U.S. Southern Command Area of Responsibility must obtain Theater Clearance approval from the Commander, U.S. Southern Command, prior to travel. All DOD military and USCG personnel (active duty and reserve) traveling on LEAVE must obtain theater (and country, depending on where the traveler is going) clearance.
The Department of Defense Foreign Clearance Guide establishes the requirements for Theater Clearance approval. Theater Clearance requests will be completed via the Aircraft and Personnel Automated Clearance System (APACS).
US Southern Command Theater Clearance Steps
Review the theater and country-specific information in the Department of Defense's Electronic Foreign Clearance Guide.
Create an Aircraft and Personnel Automated Clearance Systems (APACS) account. APACS is mandatory for processing DoD-sponsored official foreign travel and personal leave travel for active duty and reserve military in all Combatant Commands. APACS is the web-based tool to create, submit, coordinate and approve aircraft and personnel travel clearances (Special Area, Theater and Country) for official and personal travel.
Prior to OFFICIAL travel, all travelers must read General Order Number 1 - "Prohibited Activities for US Department of Defense and Certain US Coast Guard Personnel Present Within the United States Southern Command (USSOUTHCOM) Area of Responsibility (AOR)". DOD personnel will also have to comply with security guidance and restrictions as specified by the Senior Defense Official.
Complete online training requirements as specified in the Foreign Clearance Guide.
Complete medical assessment and requirements as specified in the Foreign Clearance Guide.
Submit a country/theater clearance request via APACS. Ensure your APACS request contains the completion dates for the training listed above. Annotate the medical assessment/travel preparation checklist completion date (if required for the destination country) in the "Notes" section.
NOTE: 1: Per DoD "2015-2017 Guidance for the Employment of the Force," dated 25 February 2015, “All…agencies engaged in security cooperation activities will use the Global Theater Security Cooperation Management Information System (G-TSCMIS)." As per the SOUTHCOM Foreign Clearance Guide, personnel traveling into the SOUTHCOM Area of Responsibility (AOR) to conduct or support a Theater Security Cooperation (TSC) activity, involving US MIL (DOD representative to include civilians) - MIL engagements, US MIL-Security Forces (e.g., PAN & CRI) or US MIL-PN civilian agency, will enter such activity in G-TSCMIS. However, if you are an agency supporting an activity already entered into G-TSCMIS, contact the event owner to obtain that activity's ID number (example - You are a medical unit supporting a MEDRETE conducted by ARSOUTH. Contact ARSOUTH for the GTSCMIS ID#). TSC activities include but are not limited to: JCETs, Mobile Training Teams, Subject Matter Expert Exchanges, Staff Talks, and Conferences. Personnel travelling to the AOR to conduct US ONLY activities DO NOT need to enter the activity in G-TSCMIS and will annotate "Not in support of a TSC activity - US ONLY" in the Theater Specific Information section. Security Cooperation is defined as “any program, activity (including an exercise), or interaction of the DoD with the security establishment of a foreign country to achieve a purpose as follows: to build and develop allied and friendly security capabilities for self-defense and multinational operations; to provide the armed forces with access to the foreign country during peacetime or a contingency operation; or to build relationships that promote specific U.S. security interests.”
AN APPROVED G-TSCMIS NUMBER MUST BE LISTED ON THE APACS REQUEST UNDER THE "THEATER SPECIFIC INFORMATION" SECTION OR SOUTHCOM WILL DENY THEATER CLEARANCE, and Security Cooperation Offices (SCO) across the AOR will ensure that events that fit the category of security cooperation activities, have been entered into G-TSCMIS prior to granting country clearance. For assistance with entering TSC activities into G-TSCMIS, USSOUTHCOM enablers should contact the SCJ54 TSCMIS Branch, and non-SOUTHCOM enablers (OSD, Services, NGB and others) should contact their G-TSCMIS Account Approving Official. Travelers may refer to the NIPR G-TSCMIS website at: https://gtscmis.dc3n.navy.mil to register for an account.
Await an automated APACS message in your registered email, which will inform you if your request was approved, denied, or requires more information.
If you need to check the status of your theater clearance request, please contact the Theater Clearance Manager, Patti Stanforth, at 305-437-3713 or at firstname.lastname@example.org. Have your APACS ID number and dates of travel available. It is the traveler's/APACS submitter's responsibility to ensure that country clearance approval (if required) is obtained.
A NOTE ON APACS REQUESTS FOR LEAVE
APACS requests for leave are reviewed in order of date of travel. Because of the high volume of APACS requests received by SOUTHCOM, travelers may not see immediate action by the Theater Clearance office. Therefore, we encourage units to approve leave forms, allow the purchase of airline tickets, etc., based on the submission - NOT the approval - of the APACS request.
U.S. Department of State Information & Resources
Please consult the U.S. Department of State webpage for Country Specific Information, Travel Warnings, and Embassy contact information. Some travelers may be directed by the U.S. Department of State to obtain a country clearance via the DoS Electronic Country Clearance (eCC) website.
There are three types of clearances as defined by the Department of Defense Foreign Clearance Guide: Country Clearance, Theater Clearance, and Special Area Clearance.
Country Clearance is granted by a foreign government through a U.S. Embassy for official travel to that country. The U.S. Embassy Chief of Mission (COM) may delegate country clearance-granting authority for DoD personnel to the U.S. Defense Attache Office (DAO) or another defense-related entity in country. Country clearance covers only the visit to the country specified and for the purpose requested. Country clearance requirements do not apply to: personnel in unified or overseas Service commands traveling to units of those commands, intra-theater troop movements, personnel deploying to support formally approved exercises or deployments, or aircrew members who perform aircrew duties exclusively.
Theater Clearance is granted by a geographic Combatant Command (or through a component commander or other delegated authority) for official travel to or within its geographic Combatant Command area of responsibility (AOR). Theater clearance requirements do not apply to: personnel in unified or overseas Service commands traveling to units of those commands, intra-theater troop movements, personnel deploying to support formally approved exercises or deployments, or aircrew members who perform aircrew duties exclusively.
Special Area Clearance
Special Area Clearance is granted by Department of State and OUSD(P). Special area clearance requirements do not apply to: personnel in unified or overseas Service commands traveling to units of those commands, intra-theater troop movements, personnel deploying to support formally approved exercises or deployments, or aircrew members who perform aircrew duties exclusively.